During the enterprise onboarding process, your organization purchases plans offering access to various Adobe products and services. The products can include Creative Cloud products such as Photoshop, Illustrator, and InDesign. The products can include Document Cloud products such as Acrobat and services such as Adobe Sign. The plans can also include Marketing Cloud products such as Adobe Analytics and Adobe Audience Manager.
You can fine-tune the usage of these plans within your organization through product profiles. Product profiles let you enable all or a subset of Adobe services available in a plan and customize settings associated with a given product and plan. You can then assign administrators, called Product Administrators, to the product profiles. These administrators add end users to the product profiles that they manage.
The Products page of the Admin Console provides the options to manage your products and product profiles.
Бележка:
Product profiles, however, are not available for Teams. As the System Administrator of a team, you can assign users directly to the products.
As a Product Administrator, you are assigned administrative privileges to one or more products in your organization. You can assign users and groups to the products that you have been assigned. Optionally, you can then assign roles to these users. You can also create product profiles and assign Product Profile Administrators to the profiles that you create.
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Log in to the Admin Console and navigate to Products.
A list is displayed of all Adobe product plans for which you are an administrator.
You can export the list of products purchased and assigned, and the procurement department in your organization can use this list.
The CSV file that you download contains the list of products in your organization:
- Nickname: Of the Product Profile
- Product: Of the product to which a profile belongs
- License Quota: Number of users assigned to a profile. See Define and manage quotas.
- Assigned: Users assigned to a profile
- Admins: Administrators for a profile
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In the Admin Console, navigate to Overview.
For a user to be entitled to use a product or a service, the user must be a part of a Product Profile. The Product Administrator assigns licenses to a Product Profile by associating it with a plan that you have purchased.
A user could belong to multiple product profiles, each conferring different licenses to the user. A user's final eligibility is the union of all licenses conferred by each Product Profile to that user.
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The concept of product profiles marks a shift from how Adobe products and services were earlier managed using the Admin Console. System Administrators now add Product Administrators and define quotas for product profiles instead of users or user groups. Product Administrators are assigned the responsibility to add users to the product profiles that they manage.
As product profiles are not available for Teams, System administrators for Teams can assign users directly to products.
Внимание:
Product Profile management is not applicable to Adobe Experience Manager Mobile. Add or manage your users from the Experience Manager Mobile Portal.
As the Product Administrator, you can create product profiles and assign Product Profile Administrators to the profiles that you create.
Also, you can manage the product profiles for which you are the administrator, and provide users the access to the product. For Adobe products that support the concept of roles, you can assign roles to users, which provide users with role-based access to that product.
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On the Services screen, you can choose to enable or disable individual services for the Product Profile.
For more information, see Enable/disable services for a Product Profile.
Бележка:
Adobe Marketing Cloud offerings are organized into permission groups pertaining to Marketing Cloud solution-specific capabilities. While setting up product profiles for Marketing Cloud, instead of disabling access to services (step 6 in the above procedure), you select a solution-specific permission group that applies to the Product Profile you're creating.
Typically, Product Administrators assign Product Profile Administrators to a Product Profile. These Product Profile Administrators then add end users or groups to the Product Profile.
Product Administrators can add Product Profile Administrators after creating the profile.
The administrator is given access to manage this profile and receives an email notifying about the new permissions.
Бележка:
- Assigning an administrator to a Product Profile does not entitle that administrator to the corresponding product. To access the product, the administrator must add themselves as a user within the Product Profile as well.
- Group notification settings have no effect on administrative email notifications. Every administrator receives an email notifying them of their role.
Once you've created a few product profiles, you can use the Distribute Quota tool to define quotas to guide administrators regarding the number of users that can be assigned to those profiles. For example, if your organization has purchased a total of 1000 users for a product and you've created four product profiles, you can choose to quickly assign a quota of 250 users to each Product Profile. Alternatively, you can manually fine-tune the quota assigned to the product profiles.
Бележка:
The quota feature is not applicable to Marketing Cloud or Stock products, since these products are not sold per user.
If you have purchased Enterprise products in VIP:
- The quota you allocate to single product profile cannot exceed the product quota.
- The sum of all product profile quotas in a product cannot exceed the product quota.
For example, say that the product quota is 10. Then, if the quota allocated to one product profile is 6 and another profile is 4, you cannot increase the quota in either of these profiles. Also, you cannot increase the quota of users to any another profile in the product. This is unless you reduce the quota for one of the profiles or if you increase the product quota.
- You cannot reduce the quota allocated to a profile if all the licenses in that profile are already assigned to users. You need to unassign license from users before you reduce the quota.
Внимание:
The Admin Console, currently does not enforce the above quota requirements for ETLA customers.
Once a Product Administrator adds you as a Product Profile Administrator to a Product Profile, you receive an email notifying you that you can participate in the management of Adobe software.
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Log in to the Admin Console with your credentials. Review your Welcome screen and Overview page.
Now that you have the appropriate permissions, you can manage a Product Profile by adding and removing users and user groups.
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Бележка:
If one or more of the product profiles that you select are purchased under the VIP licensing program, and all the licenses have been consumed, the following message is displayed:
In this case, you can either purchase VIP licenses for the required products, or unassign licenses from other users.
You can use the Add users by CSV procedure to simultaneously add multiple users to a Product Profile.
Бележка:
This procedure adds existing users to product profiles. If you want to add users to your organization and to product profiles in one go, see Add multiple users.
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In the Add Users by CSV dialog box, you can download the Current User List or the CSV Standard Template, clicking Download CSV Template.
The downloaded file contains the following data:
- Identity Type (Enterprise only)
- User name (Enterprise only)
- Domain (Enterprise only)
- Email (Enterprise and Teams)
- First Name (Enterprise and Teams)
- Last Name (Enterprise and Teams)
For a description of these fields, see CSV File format.
and choose Add Users by CSV.After the bulk operation is complete, you receive an email. You can also view a detailed report of the operation, on the Product Profile > Bulk operations Results.
For troubleshooting tips for bulk uploading to the Admin Console, see Troubleshoot bulk user upload.
You can use the Bulk remove users procedure to simultaneously remove multiple users from a Product Profile. For example, to move several users from one profile to another, you can remove them from one profile and then add them to the other.
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In the Unassign Users by CSV dialog box, you can download the Current User List or the CSV Standard Template, clicking Download CSV Template.
The downloaded file contains the following fields:
- Identity Type (Enterprise only)
- User name (Enterprise only)
- Domain (Enterprise only)
- Email (Enterprise and Teams)
- First Name (Enterprise and Teams)
- Last Name (Enterprise and Teams)
For a description of these fields, see CSV File format.
After the bulk operation is complete, you receive an email. You can also view a detailed report of the operation, on the Product Profile > Bulk operations results.
As the System administrator, you can download data for users for a profile. You can then use this file to Add multiple users to another Product Profile in your organization.
The CSV file that you download contains the data as defined in the CSV File format section above.
When you run a bulk operation such as adding or removing multiple users of a Product Profile, you receive an email. In addition, you can view the details of the bulk operation in the Bulk Operations Results page.
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