Applicable role: Administrators

As a System Administrator, you can use the Adobe Admin Console to:

Visualize the details of your Adobe Stock product:

• Quota available for your enterprise
• Quota assigned to product profiles
• Quota consumed by your users

Assign a Product Administrator role for Adobe Stock to your users.

Create/Edit product profiles for Adobe Stock:

• Specify a Name for the Product Profile (visible only by Administrators in the Admin Console)
• Specify a Team/Stock Project name (visible by end users on the Adobe Stock website)
• Define download limits for the product profile (in credits)
• Configure the different options for the product profile
• Add users to the product profile
• Add Profile Administrators to the product profile

As a System Administrator, you can also access a dedicated interface on Adobe Stock to monitor the consumption of Adobe Stock assets and download reports in CSV format.

Information related to licenses

The Adobe Stock for enterprise offering, by default, includes sharing rights across the organization. Once a user from your organization licenses an asset, other users of your organization can identify, download, and use this asset without having to license it again. Administrators can use the permissions tab to block the same asset from being licensed twice. Once an asset has been licensed by your organization, the right to use it is perpetual (as long as your organization stays within the licensing terms). If an asset is used by multiple clients outside of your organization, then a separate license is needed for each client that uses it.

There are three different possible configurations for users of your organization:

Assets that have already been licensed by your organization are marked with a Licensed badge in search results on Adobe Stock and in Creative Cloud applications.

All users of a product profile for Adobe Stock share the credits quota assigned to this product profile. They can license Adobe Stock assets from this pooled quota.

Consider a product profile with two assigned users—A and B—and 100 total credits.

• User A can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
• User B can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
• If user A has used 45 credits, then user B can use up to 55 credits.

Users must select their entitlement view on the Adobe Stock website in the following scenarios:

• When they sign in for the first time on Adobe Stock
• If they also have a personal or team entitlement to Adobe Stock
• If they belong to multiple product profiles for Adobe Stock (within the same organization or through multiple organizations)

Information related to credits

If your organization purchased an Adobe Stock for enterprise plan, users will license Adobe Stock assets with credits. The number of credits required to license an asset varies by asset type.

If your organization purchased a Pro Edition plan, users have unlimited access to Adobe Stock standard assets (no credits are needed). Pro edition users will need credits to license all other asset types, including Premium images, video, and audio.

Adobe Stock credits are valid from the date of purchase to their expiration/renewal at the contract anniversary date, irrespective of the date on which they were assigned to a product profile. However, once an asset is licensed, the right to use it is perpetual.

Unused and unassigned credits expire at the contract anniversary date without rolling over. However, product profile settings remain valid. Download limits and options associated with product profiles remain valid for as long as the service is active.

Product settings

User roles

Learn more about admin roles.

Create/edit a product profile for Adobe Stock

Change existing product profile details and settings

You can perform the following tasks after creating your product profile. In the Admin Console, navigate to Products > (Creative Cloud) Adobe Stock > click the newly created product profile.

• To add or remove users or user groups, navigate to Users.
• To add or remove admins, navigate to Admins.
• To edit the permissions, navigate to Permissions. You can even copy permissions from the current product profile, to a new one, clicking Copy Permissions.

Update a product profile's download limit

When a product profile's download limit has been reached, Administrators are notified by email (System Administrator in case there is no Product Administrator for Adobe Stock). They can increase this download limit to allow users to download more assets. To do so, Administrators need to edit the product profile and update the download limit with a higher number of credits.

If the Product or System Administrator decreases a product profile's download limit to a few credits lower than the current consumption, users won't be able to download additional assets. The previous consumption, however, is still recorded based on actual downloads.

Canceling Adobe Stock entitlements

A Product or System Administrator can delete a product profile for Adobe Stock by selecting the check box next to the profile's name, and clicking Delete Profile.

If a product profile is deleted, or if users are removed from a product profile for Adobe Stock, the users can no longer license assets. However, the past consumption is still recorded in the Adobe Stock Usage dashboard.

End user experience

Previews

When the unwatermarked HD preview option has been enabled from the Permissions tab of the Admin Console, users who download previews of any asset type, either from the Adobe Stock website or from the Creative Cloud applications get the high-res file without a watermark. These previews are marked unlicensed until the users license the assets.

License references

When mandatory or optional references have been enabled from the Permissions tab of the Admin Console, users who license Adobe Stock asset must fill a form that includes these references. Users may not license the asset until all the mandatory references have been filled.

Download limit reached

Once a product profile’s download limit is reached, its users are prompted with appropriate messaging. An Administrator can increase the download limit of the product profile from the Admin Console.

Asset types

If a product profile’s settings do not allow its users to license certain types of assets, users trying to license such asset types are prompted with the appropriate message when they try to license an asset.

Monitoring Adobe Stock consumption

Administrators may monitor the credit consumption directly from the Admin Console. They also have access to a dedicated monitoring interface on the Adobe Stock website. They can access the monitoring interface via the Go to Stock Usage Dashboard link of the Adobe Stock card on the Admin Console Products tab or by accessing the License History section on the Adobe Stock website.

If an Administrator manages multiple organizations, they can choose which organization they want to monitor from the Adobe Stock Usage Dashboard on the website via a drop-down list.

All assets licensed by any member of the organization are displayed in the License History for any member of the organization. However, the details and the filtering capabilities depend on the member status:

• System Administrators can see all the details for each licensed asset
• Product Administrators for Adobe Stock can also see all the details for each licensed asset
• Adobe Stock Profile Administrators can only see the details for the product profile(s) they administer. The same rule applies for filters; they can only filter by product profile and users that they administer.
• End users can only see the details for the assets they licensed directly. The same rule applies for filters.

All the mandatory/optional references enabled via the permissions tab of the Admin Console are used as filters and the values entered by the users when licensing Adobe Stock assets appear in the table. In case a value is wrong, administrators may update the references entered by users by clicking . When doing so, the form appears and administrators may edit the values.

Administrators may filter the license history to get assets licensed by a particular user or group of users, used for a particular project or customer, or corresponding to a particular purchase order. Once they get the results, they may export the data in a CSV file via . The file including all the data will then be generated and sent by email.

The Adobe Stock Usage Dashboard also includes two other sections:

• Users: Number of assets downloaded by different users.
• Groups: Number of assets downloaded via different product profiles

Saving Adobe Stock content to Creative Cloud Libraries

Users entitled to Creative Cloud for enterprise with services can save Adobe Stock asset previews and licensed assets either to their desktop, or to their libraries and benefit from the integration workflow.

Users who don't have access to storage or are at capacity can only save asset previews and licensed files to their desktop.

For related information, see:

• Using Adobe Stock for enterprise
• Using Adobe Stock
  

Migrate from Creative Cloud for teams to Creative Cloud for enterprise

When a customer migrates from an Adobe Stock for teams plan to Adobe Stock for enterprise, it is recommended to make a backup copy of each licensed asset to ensure these assets are not lost when the team plan is discontinued. Accessing the license history of a team account is possible only if the plan remains active.

For more information, see Migrate end users from Creative Cloud for teams.