Manage user groups

A user group is a collection of users who must be given a shared set of permissions. There are various permissions across different products that have to be assigned to many users in varying order. Managing permissions by user is not a sustainable model.

For example, you have an Imaging department with 50 users and want to assign Adobe Lightroom licenses to all the users. First, create a user group containing all 50 users. Then, assign Adobe Lightroom product profile to the user group.

User groups save you time by assigning licenses in bulk. You can also add or remove users in your user group. The group permissions remain the same while the users within the group change.

Applicable role: System Administrator

When you are creating groups, you can either choose to create the groups one-at-a-time in the Admin Console. Or, you can use a CSV bulk upload procedure to create multiple groups in one go.

If your organization is part of a Global Admin Console, global administrators can share groups across multiple organizations using a single user management source.

Edit user groups

Applicable role: System Administrator

In the Admin Console, you can edit the name or description of an existing user group. However, if you use the CSV bulk upload procedure, you can also edit the user group admins and products profiles that are currently assigned to this group. You can add or remove user group admins and product profiles of the group.

Add users to groups

Applicable role: Product Administrator, System Administrator

To add users to a user group, follow these steps:

Add multiple users to a group

You can simultaneously add multiple users to a group. If, for example, you want to copy the users (or a subset) from one group to another, you can export the users from one group and then add them to the other group.

After the bulk operation is complete, you receive an email. You can also view a detailed report of the operation, on the Product profiles > Bulk operations Results page.

For troubleshooting tips for bulk uploading to the Admin Console, see Troubleshoot bulk user upload.

Add Admins to groups

Applicable role: System Administrator

You can delegate the task of administering a group to Group Administrators. These administrators can then manage the users of that group.

To add administrators to a user group, follow these steps:

You're taken back to the Admins tab. The list now displays the Admin you assigned to this group.

Assign Product Profiles to User Groups

Applicable role: Product Profile Administrator, System Administrator

You can assign product profiles to user groups. So, all the users in that group to receive the same set of product permissions.

You're taken back to the Assign Product Profiles tab.

The list now displays the product profiles you added to this group.

As a Product Profile administrator, you can also add user groups to product profiles while you are working with product profiles.

User groups and asset sharing

Adobe Creative Cloud end users can collaborate on folders, libraries, and Adobe XD cloud docs with other users by sharing these assets publicly or privately. Private sharing is available for individual sharing recipients and groups. Active-Directory synced-groups and user groups are part of an Organization’s address book and can be used as sharing recipients on assets owned by the organization. Currently, group sharing is only available in Adobe Xd.

Remove user groups

Applicable role: System Administrator

As a System Administrator, you can choose to remove one or more user groups in the Admin Console.

When you remove a user group, the users in that group are still retained in the Admin Console. However, if you have assigned product profiles to this group, then the users in the group no longer have access to the associated products.

Remove users from groups

Applicable role: User Group Administrator, System Administrator

You're taken back to the details page.

Remove multiple users from a group

You can use the bulk remove users procedure to simultaneously remove multiple users from a group. For example, if you want to move a number of users from one group to another, you can remove them from one group and add them to the other.

After the bulk operation is complete, you receive an email. You can also view a detailed report of the operation, on the Product profiles > Bulk operations Results tab.

Export group users

You can download data for users for a group. For example, to add users from one group to another, you can download the user list from the source group and then add to the other group. To remove the users from the source group, you can use the same file.

The CSV file that you download contains the data as defined in the CSV File format section.

Bulk Operations Results

When you run a bulk operation such as adding or removing multiple users of a group, you receive an email. In addition, you can view the details of the bulk operation in the Bulk Operations Results page.

The Batch Operation Results page displays reports that are 90 days old or less. Reports that are more than 90 days old are automatically removed, without the interference of a System Admin.