Manage projects

Last updated on May 11, 2026

Applies to enterprise.

Learn how system and storage administrators can manage projects to allow efficient collaboration with internal and external partners.

In the Adobe Admin Console, go to Storage > Projects. Create projects in your business storage to help users organize and share assets.

Go to the Admin Console

Overview

Projects act as storage locations when users create and save assets. Even if an admin isn't explicitly invited to a project, they automatically have oversight and control over all projects within their organization. This ensures that company-owned assets remain accessible, aligned with organizational policies, and manageable regardless of changes in team membership. Learn more about projects and how end users can use them.

Shared ownership

In Enterprise organizations, projects are stored in business storage, meaning ownership is tied to the organization and not to any one individual. Everyone added to the project with appropriate permissions can co-edit and manage files. This ensures long-term accessibility of assets even as team members join or leave the company.

Tip

Currently, projects don't support transferring ownership after they have been created. Therefore, Adobe recommends that your organization create the projects instead. This ensures that the project contents and all associated sharing permissions remain under your business's control.

Comparing projects and other collaboration constructs

The collaboration system consists of a series of constructs where users can store assets and collaborate. These constructs have distinct characteristics and are built for different purposes.

Construct	Description
Project	Highest level of collaboration, consists of a collection of related and highly goal-oriented assets, structured to meet precise deliverables towards a defined objective within a set timeframe. Produce tangible and measurable outcomes, such as deliverables, milestones, and key performance indicators (KPIs).
Cloud Document	Streamlines the creation, sharing, and editing of individual assets or design elements. Produce tangible outcomes (assets) that can be used and iterated in their lifecycle.
Library	Collection of reusable assets that are used in the creation process of final assets. Produce a personal collection that’s easily accessible for reuse inside Adobe Creative Cloud applications.
Brand	Collection of reusable assets that are highly related to a brand style guide, which facilitates the creation and use of on-brand assets. Produce a collection of on-brand assets that are easy to govern and update.
Custom Models	Customizable training models to be used with Firefly’s image engine, allowing customers to train specific models for photography style, character, product, or style guide. Produces a custom style that can be inferred in Firefly generative experiences.

Create a project

Projects serve as storage locations for assets that users create and save. System and storage admins can create nested folders to help users organize their assets, including files, libraries, brands, folders, and documents.

Select Create project.

Enter a name for the project. This will help users who have access to the project quickly identify which project they want to save their assets to.

Enter the name or email address of a user to invite to the project. Matching users from your organization will appear as suggestions. Select the appropriate one from the list.

You can also invite users who are not a part of the Admin Console organization if the sharing restrictions policy allows.

Select a role to give appropriate access to the invited users and add a message for them. Learn more about the access permissions each role enables.

Select Invite. The invitees receive an email notification with a link to open the project they are invited to.

Users can access active projects using the Projects tab in Creative Cloud on the web. While users can’t view inactive projects, administrators can restore or permanently delete them from the Admin Console

Creating projects in Workfront

Projects created in Workfront work like any other Creative Cloud projects—except that sharing is disabled in Creative Cloud. All permissions and collaborator management are controlled directly in Workfront to ensure governance.

Even though sharing is disabled, files in a project remain fully synced between Creative Cloud and Workfront—add them in Workfront or Creative Cloud, and they appear in both. This allows creatives to work in apps like Adobe Photoshop and Adobe Express while keeping assets aligned with Workfront workflows. Learn how to manage your Workfront projects.

Set project policies for access permissions

As a system administrator, you can control who has permission to create and manage projects in your organization. By default, all users added to the Admin Console can create and manage projects.

Set the policy to define who can create and manage projects in your organization.

Select Save.

Everyone (default): Anyone in your organization can create and manage projects. This option is ideal for creative teams who work independently or initiate new campaigns often. However, this may require more admin oversight.
Only Admins: Projects can only be created and managed by system and storage admins. This is best suited for organizations that prefer tighter governance, centralized setup of workspaces, or project templates.

Select Confirm.

Invite users to a project or manage access permissions

Invited users can access the project and manage people. However, they can only invite others at their own access level or lower.

With Viewer access, users can view assets only. They cannot comment, edit, or invite others.
With Commenter access, users can view and comment on assets. They can also invite others with Commenter access, but cannot grant Editor permissions.
With Editor access, users can create and edit content, comment on assets, and manage people. They can invite others with either Commenter or Editor access. If permitted by the project policy, they can also create more projects using Adobe Express.

As a system or storage administrator, you can manage all projects created within your organization through the Admin Console. System administrators can also control how assets are shared outside the organization.

Select the More Options icon for a project and select View project.

Select Invite.

Invite more users or change access permissions by changing a user's role in the Edit permissions for existing users section of the Share project dialog box.

Task	Details
Invite users	Enter the name or email address of the users, or select from the displayed suggestions. Select the role and permissions for the users. Select the Invite as button.
Grant access to all users in the organization	Change the access permissions to everyone in the organization. Copy the link to the project and share it with the users
Edit permissions for existing users	Use the drop-down menu next to the relevant user to change their role (Editor or Commenter) or remove them. There must be at least one user with the Editor role.

Task

Details

Invite users

Enter the name or email address of the users, or select from the displayed suggestions.
Select the role and permissions for the users.
Select the Invite as button.

Grant access to all users in the organization

Change the access permissions to everyone in the organization.
Copy the link to the project and share it with the users

Edit permissions for existing users

Use the drop-down menu next to the relevant user to change their role (Editor or Commenter) or remove them. There must be at least one user with the Editor role.

Remove users from a project

When you remove a user from a project, they no longer have access to the files they saved within the project or any files shared with them by others. If you accidentally remove a user, you can invite them again to restore their access to saved and shared files.

Select the More Options icon for a project and select View project.

Select the checkboxes next to the relevant users.

Select Remove users and then select Confirm.

When a user is removed or leaves the organization, any project they created will still be accessible to the administrator and other project users.

Rename a project

Select the More Options icon for a project and select Edit project.

Update the name of te project and select Update.

Delete a project

When you delete a project, users lose access to their saved and shared files. However, you can restore both the project and user access at any time.

Select the More Options icon for a project and select Delete project.

Select Confirm. You can restore a deleted project if you need.

To permanently delete a project, go to the Deleted projects tab. Select the More Options icon for the project and select Permanently delete project.

Caution

If you permanently delete a project, the action can't be undone.

Restore a deleted project

Go to Deleted projects.

Select the More Options icon for the project and select Restore project.