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Adobe Acrobat User Guide

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Applies to: Adobe Acrobat DC Adobe Sign

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You can sign a document to attest to its contents or approve the document. Based on the intent, you use different types of signatures. This document explains how to sign a document or agreement using Acrobat or Reader desktop application.

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Sign an agreement

If someone has used Adobe Sign to send you an agreement for signing, you receive an email notification with a link to sign the agreement. Also, if you use Acrobat DC or Acrobat Reader DC desktop application, you see a notification that an agreement has been shared with you for signing.

Do one of the following to sign an agreement sent to you using Adobe Sign: 

  1. Click the link of the agreement received in your email for signing. The agreement opens in web browser.

    Link of the agreement received in email

  2. Click in the fields and enter any requested information.

  3. Click the signature field. If you are signing for the first time, you see the Signature or Initials panel.

    Type, draw, or import a signature image
    You can choose to type, draw, or import a signature image. Added signatures and initials are saved for future use.
    • Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
    • Draw: Draw your signature in the field.
    • Image: Browse and select an image of your signature.
    • Mobile: Select this option to create your signature on a mobile device. Enter your mobile number and click Send. A link is sent to your mobile. Clicking the link opens the web browser on your mobile device where you can draw or select an image of your signature.
    • Save: When this check box is selected, and you're signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.

    Click Apply to place the signature or initial.

  4. Click Click To Sign.

  1. In Acrobat DC or Acrobat Reader DC, click Home. In the Sign section, click All Agreements. All the agreements shared or received for signature are displayed.

  2. Double-click the agreement with the Waiting For You status, or select the agreement, and click Sign in the right-pane. The agreement opens.

  3. Click in the fields and enter any requested information.

  4. Click the signature field. If you are signing for the first time, you see the Signature or Initials panel. 

    • Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
    • Draw: Draw your signature in the field.
    • Image: Browse and select an image of your signature.
    • Mobile: Select this option to create your signature on a mobile device. Enter your mobile number and click Send. A link is sent to your mobile. Clicking the link opens the web browser on your mobile device where you can draw or select an image of your signature.
    • Save: When this check box is selected, and you're signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.

    Click Apply to place the signature or initial.

  5. Click Click To Sign.

Sign a PDF

To sign a PDF document or form, you can type, draw, or insert an image of your handwritten signature. You can also add text, such as your name, company, title, or the date. When you save the document, the signature and text become part of the PDF.

Note:

You can also capture a picture of your signature on mobile using Adobe Acrobat Reader mobile app and save it in Adobe Document Cloud so that it's synced and available for use across your desktop and other mobile devices. For more information, see Capture your signature on mobile and use it everywhere.

  1. Open the PDF document or form that you want to sign.

  2. Click the Sign icon  in the toolbar. Alternatively, you can choose Tools > Fill & Sign or choose Fill & Sign from the right pane.

    Global sign tool

  3.  The Fill & Sign tool is displayed. Click Fill and Sign.

    Fill & Sign home

  4. The form fields are detected automatically. Hover the mouse over a field to display a blue box. Click anywhere in the blue box, the cursor will be placed at the right position automatically. Type your text to fill the field. 

    Hover the mouse over a field to display the detected form field
    Hover the mouse to display the detected text field

    You can choose your desired color to fill the PDF form. Click the color button in the Fill & Sign menu and choose your desired color.

    Choose color to fill the form

    By default, the signature color is black. To retain the default color of the signature, make sure the Retain Original Color For Signature option is unchecked.

    Note:

    For more information on filling your form, see Fill out your PDF form.

  5. Click the Sign icon in the toolbar, and then choose whether you want to add your signature or just initials.

    Add signature or initials

    If you have already added signatures or initials, they are displayed as options to choose from.

  6. If you've already added your signature or initials, just select it from the Sign options, and then click at the place in the PDF where you want to add your signature. Skip to the next step.

    If you are signing for the first time, you see the Signature or Initials panel. Below is an example of the Signature panel.

    Type, draw, or import a signature image
    You can choose to type, draw, or import a signature image. Added signatures and initials are saved for future use.
    • Type: Type your name in the field. You can choose from a small selection of signature styles; click Change Style to view a different style.
    • Draw: Draw your signature in the field.
    • Image: Browse and select an image of your signature.
    • Save Signature: When this check box is selected, and you're signed in to Acrobat Reader or Acrobat, the added signature is saved securely in Adobe Document Cloud for reuse.

    Click Apply, and then click at the place in the PDF where you want to place the signature or initial.

  7. To move the placed signature or initial, click the field to highlight it and then use the arrow keys. To resize or delete the field, use the options in field toolbar.

Note:

If you want to use an image as your signature:

  • Sign your name in black ink on a clean, blank sheet of white paper. Sign in the middle of the paper so you don't photograph or scan the edges.
  • Photograph or scan your signature. If you are taking a picture of your signature, make sure that the page is lit and that no shadows fall across the signature.
  • Transfer the photo or scan to your computer. Acrobat/Reader accepts JPG, JPEG, PNG, GIF, TIFF, TIF, and BMP files. You do not need to crop the image. Acrobat/Reader imports just the signature if the photo or scan is fairly clean.

Send your signed PDFs

After you have signed the form, you can share it with others. To share the form, follow the steps mentioned in the article Send your form.

Get PDFs signed by others using Adobe Sign

You can get documents signed by others using the Fill and Sign tool, which relies on cloud services provided by Adobe Sign. It lets signers quickly sign agreements from anywhere using a web browser or mobile device. Signers are not required to sign up or purchase any Adobe product to sign the agreements.

An email is sent to the signers asking them to sign the agreements. Once signed, both you and your signers receive the signed PDF by email. You can track the entire signing process in Acrobat DC or Acrobat Reader DC from Home > For Signature.

 

For more information, see Send PDF documents for signature.

 

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