Easily correct, update, and add text to PDF files. Reflow paragraphs and correct typos— without returning to your original source document. Use the Add Text too to fill in noninteractive PDF forms.
Edit text in a PDF
The Edit Text & Images tool lets you replace, edit, or add text to a PDF. You can correct typos, change fonts and typeface size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs.
You edit a PDF one page at a time. For more extensive editing or to make global formatting changes across the entire document, edit the original document. If the original isn’t available, you can save the PDF as a Microsoft Word document or PowerPoint presentation. Then edit, and re-create the PDF.
When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page.
Formatting options in the right hand pane.
- Type new text to replace the selected text, or press Delete to remove it.
- Select a font, font size, or other formatting options under Format in the right hand pane. You can also use the advanced format options, such as line spacing, character spacing, horizontal scaling, stroke width, and color.
For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font.
You can edit text only if the font used for that text is installed on your system. If the font isn’t installed on your system, but is embedded in the PDF, you can change only the color or font size. If the font is neither installed or embedded, you can't edit any of the text.
Add or remove items from a numbered or bulleted list
You can add or remove items to the list at all nested levels using the same familiar controls that you use in MS Office.
For example, press Enter at the end of a list item to insert a new row. Press Backspace to remove the new row and position the cursor back to the end of previous list item.
Upon adding or removing an item to the list, the list formatting adjusts automatically.
Add new text to a PDF
Move, rotate, or resize a text box
You can move or rotate text boxes on a page. The Edit Text & Images tool outlines each text box, so it is clear what text is affected. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page.
Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. To change the font size, see Edit or format text in a PDF. As with other text edits, resizing is limited to the current page. Text does not flow to the next page.
Place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the desired location. Hold down the Shift key as you drag to constrain the movement vertically or horizontally.
Place the pointer just outside a selection handle. When the cursor changes to the Rotation pointer , drag in the direction you want it to rotate.
Place the pointer over a selection handle. When the cursor changes to the Resize pointer , drag the handle to resize the text block.
Add, edit, or move text on noninteractive forms or when signing
Organizations sometimes provide PDF versions of their paper forms without interactive form fields (called "flat forms"). Use the Add Text tool on the Comment toolbar to fill in non-interactive forms or to add text to documents you need to sign. Text added with this tool is actually a comment and does not change the original PDF.
To change the text properties, select the text you want to edit. Use any of the following tools in the Add Text Comment toolbar:
- To change the text size, click the Decrease Text Size button or the Increase Text Size button. Or choose a font size from the pop-up menu.
- To change the line spacing (leading), click the Decrease Line Spacing button or the Increase Line Spacing button.
- Choose a color from the Text Color menu.
- Choose a font from the Font menu.
To move or resize a text block, choose Tools > Comment > Comment List (in the right hand pane). In the comment list, click the comment containing the text you want to move or resize. When the bounding box appears, drag the text block or one of its corners.