Easily correct, update, and add text to PDF files. Reflow paragraphs and correct typos— without returning to your original source document. Use the Add Text tool to fill in noninteractive PDF forms.

Note:

This document provides instructions for Acrobat DC. If you're using Acrobat Reader DC, see What can I do with Adobe Reader. If you're using Acrobat XI, see Acrobat XI Help.

Edit text in a PDF

The Edit Text & Images tool lets you replace, edit, or add text to a PDF. You can correct typos, change fonts and typeface size, adjust alignment, add superscripts or subscripts, and resize text or paragraphs.

Edit text & image tool
Open a PDF, and then choose Tools > Edit PDF > Edit.

You edit a PDF one page at a time. For more extensive editing or to make global formatting changes across the entire document, edit the original document. If the original isn’t available, you can save the PDF as a Microsoft Word document or PowerPoint presentation. Then edit, and re-create the PDF.

Video tutorial: edit a PDF in Acrobat DC  

Learn how to edit text and images in your PDF files with Acrobat DC on desktop, and how to edit PDFs on mobile devices with an Acrobat Pro DC subscription.

Video (05:07) | By Matthew Pizzi (train simple)

Edit or format text in a PDF

When you edit text, the text in the paragraph reflows within its text box to accommodate the changes. Each text box is independent, and inserting text in one text block does not push down an adjacent text box or reflow to the next page.  

  1. Choose Tools > Edit PDF > Edit .

    Choose Tools, Edit PDF, Edit
    Outlines identify the text and images you can edit.

  2. Select the text you want to edit.
  3. Edit the text by doing one of the following:
    • Type new text to replace the selected text, or press Delete to remove it.
    • Manage list items using the list controls (bulleted and numbered) under Format in the right pane. You can create new list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.
    • Select a font, font size, or other formatting options under Format in the right pane. You can also use the advanced format options, such as line spacing, character spacing, horizontal scaling, stroke width, and color.
    Formatting options
    Formatting options in the right pane

    Note:

    For legal reasons, you must have purchased a font and have it installed on your system to revise text using that font.

    You can edit text only if the font used for that text is installed on your system. If the font isn’t installed on your system, but is embedded in the PDF, you can change only the color or font size. If the font is neither installed or embedded, you can't edit any of the text.

  4. Click outside the selection to deselect it and start over.

Add or edit a numbered or bulleted list

You can add items to a numbered or bulleted list, create new list items, convert an existing paragraph to a list item, convert an existing list item to a paragraph, and convert from one list type to another.

  1. Choose Tools > Edit PDF > Edit .

    Note:

    Acrobat detects paragraphs and lists separately. Therefore, both paragraph and list may appear in the same bounding box while editing. After you save or save as the changed file and reopen it, the paragraph and list items are displayed in separate bounding boxes.

  2. Do the following:

    To add or remove items from a numbered or bulleted list:

    • You can add or remove items to the list at all nested levels using the same familiar controls that you use in MS Office. For example, press Enter at the end of a list item to insert a new row. Press Backspace to remove the new row and position the cursor back to the end of previous list item.

    To create a numbered or bulleted list:

    1. Place the cursor in the document at the location where you want to add a new list.
    2. Choose the appropriate list type (bulleted or numbered) under Format in the right pane.

    To convert an existing paragraph to a list item:

    • Place the cursor in the paragraph, and then choose the appropriate list type (bulleted or numbered) under Format in the right pane.

    To convert an existing list item to a paragraph:

    1. Select all items in the list. The appropriate list type is highlighted under Format in the right pane.
    2. Click the highlighted list type.

    To convert from one list type to another:

    1. Place the cursor in the list item or select all items in the list.
    2. Choose the appropriate list type (bulleted or numbered) under Format in the right pane.

    Note:

    You can also use Keyboard to add a list item. For example, before a paragraph, you can type number ‘a’ followed by the closing parenthesis ‘)’ and then add one space. It adds a numbered list starting with “a)”.

Add new text to a PDF

You can add or insert new text into a PDF using any of the fonts installed on the system.

  1. Select Tools > Edit PDF > Add Text .

    Add text tool
    Open a PDF and then choose Tools > Edit PDF > Add text.

  2. Drag to define the width of the text block you want to add.
  3. For vertical text, right-click the text box, and choose Make Text Direction Vertical.

  4. The Add text tool intelligently detects the following text properties of text close to the point of click:

    • Font name, size, and color
    • Character, paragraph, and line spacing
    • Horizontal scaling

    These text properties are automatically applied to the text that you add at the point of click.

    You can change the text properties using the options under Format in the right pane.

  5. Type the text.
  6. To resize the text box, drag a selection handle.
  7. To move the text box, place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the new location. To maintain alignment with the other list items, press Shift as you drag.

Move, rotate, or resize a text box

You can move or rotate text boxes on a page. The Edit Text & Images tool outlines each text box, so it is clear what text is affected. Edits are confined to the page. You cannot drag a text block to another page, or move or rotate individual characters or words within a text box. However, you can copy text boxes and paste them on another page.

Resizing a text box causes the text to reflow within the new text box boundaries. It does not change the size of the text. To change the font size, see Edit or format text in a PDF. As with other text edits, resizing is limited to the current page. Text does not flow to the next page.

  1. Choose Tools > Edit PDF > Edit .

  2. Click the text box you want to move, rotate, or resize.
    Move, rotate or resize a text box
    A bounding box with selection handles surrounds the text box you clicked.

  3. Do any of the following:

    Move

    Place the pointer over the line of the bounding box (avoid the selection handles). When the cursor changes to Move pointer , drag the box to the desired location. Hold down the Shift key as you drag to constrain the movement vertically or horizontally.

    Move text box

    Rotate

    Place the pointer just outside a selection handle. When the cursor changes to the Rotation pointer , drag in the direction you want it to rotate.

    Rotate text box

    Resize

    Place the pointer over a selection handle. When the cursor changes to the Resize pointer , drag the handle to resize the text block.

    Resize text box

Add, edit, or move text on noninteractive forms or when signing

Organizations sometimes provide PDF versions of their paper forms without interactive form fields (called "flat forms"). Use the Add Text tool on the Comment toolbar to fill in noninteractive forms or to add text to documents you need to sign. Text added with this tool is actually a comment and does not change the original PDF.

Add text to a noninteractive (flat form) PDF

  1. Choose Tools > Comment > Add Text Comment .

  2. Click where you want to add text.

  3. In the Text Properties toolbar, select the color, font, and font size for the text you want to add.

    Text Properties toolbar
    Text Properties toolbar

    Note:

    If you don't see the Text Properties toolbar, click the Text Properties icon in the Comment toolbar or press CTRL+E.

  4. Type the text. Press Enter to add a second line.

Edit text in a noninteractive (flat form) PDF

To change the text properties, select the text you want to edit. Use any of the following tools in the Text Properties toolbar:

Text Properties toolbar
Use the various options in the toolbar to change text properties

Note:

If you don't see the Text Properties toolbar, click the Text Properties icon in the Comment toolbar or press CTRL+E.

  • Choose a font from the Font menu.
  • Choose a font size from the pop-up menu.
  • Choose a color from the Text Color menu.
  • To change the line spacing (leading), click the Decrease Character Spacing button or the Increase Character Spacing button.

Move or resize text in a noninteractive (flat form) PDF

To move or resize a text block, choose Tools > Comment > Comment List (in the right pane). In the comment list, click the comment containing the text you want to move or resize. When the bounding box appears, drag the text block or one of its corners.

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