Select Collections.
Last updated on
Aug 17, 2026
Share a collection to give other users access to a defined set of documents without duplicating the collection or changing ownership.
Sharing affects access only. It does not copy documents, transfer ownership, or modify the files in the collection.
What sharing a collection means
When you share a collection:
- Other users access the same collection and documents.
- Documents are not copied, moved, or modified.
- Changes to the collection contents are visible to everyone with access.
- The original owner continues to manage the collection.
Document availability outside the shared collection does not change.
Ownership and control
Only the collection owner can:
- Share the collection.
- Change or revoke access.
- Delete the collection.
Users with shared access do not become owners of the collection or its documents.
When to share a collection
Share a collection when you want to:
- Collaborate with other users on analysis or review.
- Provide access to a defined document set.
- Maintain one shared set of documents.
- Avoid creating duplicate collections or documents.
Share a collection
Locate the collection you want to share, and select its ellipsis menu.
Select Share.
Enter the email address of each user you want to add.
- Each email address must belong to a user in your organization.
- Separate multiple addresses with commas or semicolons.
Select Send.
A confirmation message appears when Analyzer shares the collection.
Remove access to a collection
Select Collections.
Locate the collection, and select its sharing icon.
Select the Shared with icon.
Find the user whose access you want to remove.
Open the menu next to the user's email address, and select Remove Access.
Select Save Changes.
A confirmation message appears when Analyzer updates the collection.
Related article
- Edit a collection
