Asset settings

Sharing options

System administrators can select a restrictive setting that limits employees from using specific sharing features within Creative Cloud and Document Cloud. Asset settings and other third-party organizational policy enforcement systems are used to ensure that assets are only shared with appropriate external entities.

Before you turn on sharing restrictions, consider the impact it has on your end users.

After you choose a setting, you cannot stop or reverse the consequent deletion process. If you choose No public link sharing, all existing public links are removed and users with these links can no longer access the linked content. If you choose Sharing Limited to Org Members and Trusted Users, any current external collaborators who are not part of the org or claimed, trusted, or authorized domains lose access to content previously shared with them. Users can no longer access Content Schedules in Adobe Express and scheduled social media posts are paused.

Below are the Creative Cloud and Document Cloud sharing and publishing functionalities that are impacted when you select No public link sharing or Sharing Limited to Org Members and Trusted Users.

Choose Sharing Options

To choose a restrictive Asset Setting for your organization, do the following:

Implications for users in multiple organizations

Adobe strongly recommends that a user only be a member of one organization. Where users must be members of multiple organizations, all organizations must have the same Sharing Policy and Allow Lists configured.

Authorized domains

Authorized Domains are the domains that are safe to collaborate with. If you have selected Sharing Limited to Org Members and Trusted Users, you can add domains to the Authorized Domains.

Add authorized domains

Remove authorized domains

While managing the authorized domains on the Admin Console, to remove domains from the list, select the check box to the left of the domain names, and click Remove Domains. Then, click Remove to confirm.

The domain name is removed from the Authorized Domains. If the sharing option is Sharing Limited to Org Members and Trusted Users, any shares to the removed domain are revoked.

Non-Adobe generative AI models

As a system administrator of an enterprise or VIP organization, you can manage integrations with third-party AI models. By default, users in your organization can’t access non-Adobe AI models in Adobe tools. Here’s how you can allow your creative teams to use non-Adobe generative AI models.

Content Credentials

Content Credentials are an industry-standard type of metadata that can capture details about how content was made and identity information about users who made the content. This durable metadata can then be accessed by people viewing the content when it's published online to supporting platforms or by using dedicated viewing tools like Adobe’s Inspect tool or the Adobe Content Authenticity Chrome browser extension. 

Applying Content Credentials to content can help increase transparency about how it was made and the tools that were used. It can also help your users connect themselves to content they have made, if you allow them to include their identity information. Learn more about Content Credentials.

In the Adobe Admin Console, go to Settings > Asset Settings > Content Credentials and use the toggles to allow users in your organization to use Content Credentials and include their own identity in them.

Plan-specific default settings

*Access to Content Credentials identity information works only when access to Content Credentials is turned on.

More like this

• Sharing restrictions for asset protection
• Manage identity types