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This guide is designed to help IT administrators deploy Adobe products effectively in educational settings, ensuring compliance and optimal software use.

Adobe Education Deployment Guide

This deployment guide covers both K-12 (Primary and Secondary) and Higher Education license deployment. 

 

Common Adobe Education Setup Scenarios

Adobe Education Setup Prerequisites

  1. Adobe Admin Console Access: You should have administrative access to the Adobe Admin Console for your institution. For K-12 admins to get access to a console for Adobe Express, visit K-12 Onboarding Wizard (K-12).
    https://adminconsole.adobe.com 
  2. Valid Licenses: Obtain the necessary Adobe product licenses for deployment; Adobe Express for K-12 is free and unlimited.
  3. System Requirements: Ensure the computers meet the Adobe software's minimum requirements.
    Requirements Guide
  4. Network Preparation: Your network should be prepared for Adobe software downloads and activations.
    Network Endpoints

Privacy, Trust and Compliance resources

A collection of resources relevant to privacy, trust and safety.

Note:

While reviewing the documentation, Adobe Express is an application within the Adobe Creative Cloud family of applications.

Enabling End User Access to Adobe Apps for Education

For a user in your organization to access an Adobe product, two elements are required;

  1. An Adobe Account

    For the education setting, we recommend using Federated Logins to create the Adobe Account; these can be created on their first login or by syncing the user details.

  2. A License assigned to the Adobe Account

    A License can be assigned to a user or synced group. Licenses can also be assigned on the first login or via a unique URL using product automation rules.

Adobe Account Creation

Adobe License Assignment

Auto-Account creation on authentication.
Controlled by the authentication settings of the federated directory. (Default ON)

Product Access Automation

Adobe Admin Console > Products > Product Access Automation > Assignment Rules
These need to be created by the admin.

On-demand license assignment

With on-demand license assignment, a license is conveniently assigned when a user visits an app without the license, eliminating the need for manual intervention.

URL License Request

A user must visit a generated URL to gain access to the license.

Request Access

If a user without a license visits an app without product automation rules, the user can request a license. The Admin will be notified. 
This ability is managed at Adobe Admin Console > Products > Product Access Automation > Request Access

Auto Sync

User Sync Setup

Account Created by Sync

Users are created and managed by a sync configured with Microsoft Azure or Google Workspace
For complex setups User Sync Tool or User Management API.

 

Assign License by Group
Admin Console > Users > User Groups

Groups created by the sync can then be use to assign different product profiles.

 

Roster Syncing (K-12 US)

Roster Sync Setup

Accounts Created by Roster sync

Licenses assigned by roster sync
All users in the org will get the same product profile settings.

 

Federated Directory Setup

Primary authentication and user sync are separate processes. As long as the user details are the same on both platforms, Google can be the primary authentication provider, and Microsoft Azure can be the sync source. Each Federated directory must have a Primary Authentication provider configured. 

User sync is an optional setting if using Just in Time account creation and automatic license assignment rules.

Secondary login providers enable an alternative login method and require the same username/email as the primary authentication. 

Domains in a federated directory it must own at least one domain name. 

Primary Authentication

The primary authentication is a required set when creating a Federated Directory

User Sync

Once a Federated directory is created, a sync can be configured, and licenses can be assigned to synced groups.

Secondary Login Routes

Supplementary to the Primary Authentication.


Enable Adobe Express in your existing setup

Complete the simple setup in two clicks, this banner will be displayed in the Adobe Admin Console Overview Screen if your setup meets the requirements below.

Confirm Wizard Setps

Requirements

  1. A Federated Directory Configured - Admin ConsoleSettings 
  2. Adobe Express for K-12 accepted - Admin ConsoleProducts

Overview

This process enables the following

Auto-Account Creation - This will create an Adobe Federated Account when a user logs in to Adobe Express. 

Automatic License Assignment Rule - This will create a rule in your admin console that will provide any user access to Adobe Express for K-12 on login. 

Confirm setup actions

Follow up action

Once you have enabled this setting users can log in to Adobe Express using the Quick Login URL

https://express.adobe.com/a/domain.org 
Replace domain.org with a domain claimed in your Admin Console federated directory.

Google Workspace Admins Only

In the Google Admin Console > Apps & Extensions https://admin.google.com/ac/chrome/apps/user add the following as a URL:

https://new.express.adobe.com/chrome-tab/a/domain.org
Replace domain.org with a domain claimed in your Admin Console federated directory.

Wizard complete with quick login information


Education Integrations with Adobe Express

Adobe Express for Google Slides 

The Adobe Express for Google Slides requires installing the app in the Google Workspace Marketplace. 

IT Admins can install this for all users in their org using this Adobe Express for Google Slides Marketplace App.

Canvas
The Canvas LTI Integration enables Adobe Express to be an external tool in your Canvas courses.

Canvas and Adobe Express setup guide

Google Classroom Add-on

Note:

To use the add-on in Google Classroom, you must have Google Workspace for Education Plus or the Teaching and Learning upgrade.

Create Adobe Express project assignments directly from Google Classroom.
Google Classroom Add-on detailed guide.

IT Admins can install this for all users in their org using this Adobe Express for Google Classroom Add-on Google Marketplace App.

ADOBE EXPRESS ADD-ONS

OneDrive 

Add assets from OneDrive straight into your Adobe Express project, then send your creative assets back to OneDrive.

https://new.express.adobe.com/add-ons?addOnId=w1n2h1lgm

Google Drive add-on for Adobe Express
https://new.express.adobe.com/add-ons?addOnId=wkn4094g6

Add assets from your Google Drive™ straight into your Adobe Express project, then send your creative assets back to Google Drive.
To enable Google Drive Add-on the IT Admin must enable this third-party app in the Google Admin Console > Security > Access and Data Controls > API Controls > Manage Third-Party App Access 
https://admin.google.com/ac/owl/list?tab=configuredApps 
Configure New App

Search by  This Client ID 
1056440231511-4mem28tukgol2bg0sgkda2d9duiu2rtm.apps.googleusercontent.com
App Name: Google Drive add-on for Adobe Express
Enable for the Entire Org
Set the status as Trusted
 

 

Integrations requiring no additional configuration

Share to Google Classroom

When a user selects share in the Adobe Express Editor, there is an option to share to Google Classroom.

Share to Microsoft Team for Education

When a user selects share in the Adobe Express Editor, there is an option to share to Microsoft Teams.

Microsoft OneNote

Public links created from Adobe Express can be pasted directly into OneNote. The content will then unfurl, showing the design or video.

Wakelet

Public links created from Adobe Express can be pasted directly into Wakelet, making the content preview available in your Wakelet Collection.

Magic School (K-12)

Users of Magic School can open Adobe Express within Magic School and sign in using their K-12 District Account.

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