Applicable role: Administrators

stock entitlement-01

As a System Administrator, you can use the Adobe Admin Console to:

Visualize the details of your Adobe Stock product:

  • Quota available for your enterprise
  • Quota assigned to product profiles
  • Quota consumed by your users

Assign a Product Administrator role for Adobe Stock to your users.

Create/Edit product profiles for Adobe Stock:

  • Specify a Name for the product profile (visible only by Administrators in the Admin Console)
  • Specify a Team/Stock Project name (visible by end users on the Adobe Stock website)
  • Define download limits for the product profile (in credits)
  • Configure the different options for the product profile
  • Add users to the product profile
  • Add Profile Administrators to the product profile

As a System Administrator, you can also access a dedicated interface on Adobe Stock to monitor the consumption of Adobe Stock assets and download reports in CSV format.

General information

Information related to licenses

The Adobe Stock for enterprise offering, by default, includes sharing rights across the organization. Once an asset has been licensed by a user of your organization, other users of your organization can identify, download, and use this asset without having to license it again. Also, once an asset has been licensed by the organization, the right to use it is perpetual (as long as the organization stays within the licensing terms).

There are three different possible configurations for users of your organization:

  User is not associated to a product profile for Adobe Stock User is associated to a product profile for Adobe Stock with a credit quota of 0 User is associated to a product profile for Adobe Stock with a credit quota > 0


The user can

Browse the Adobe Stock website

- Browse the Adobe Stock website

- Identify, download, and use assets already licensed by your organization

- Download previews

- Browse the Adobe Stock website

- Identify, download, and use assets already licensed by your organization

- Download previews

- License additional Adobe Stock assets

The user cannot

- Identify assets already licensed by your organization

- Download previews

- License Adobe Stock assets

License additional Adobe Stock assets  

Assets already licensed by your organization are duly marked with a Licensed badge in search results on Adobe Stock and in the Creative Cloud applications.

LicensedBadge
The licensed badge on Adobe Stock

LicensedBadgeApps
The licensed badge in Creative Cloud apps

Information related to Stock entitlements

All users of a product profile for Adobe Stock share the credits quota assigned to this product profile. They can license Adobe Stock assets from this pooled quota.

Consider a product profile with two assigned users—A and B—and 100 total credits.

  • User A can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
  • User B can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
  • If user A has used 45 credits, then user B can use up to 55 credits.

Users need to select their entitlement view on the Adobe Stock website in the following scenarios:

  • When they sign in for the first time on Adobe Stock
  • If they also have a personal or team entitlement to Adobe Stock
  • If they belong to multiple product profiles for Adobe Stock (within the same organization or through multiple organizations)

Note:

Once logged in to the Adobe Stock website using an Enterprise or Federated ID, you cannot switch directly to your personal or team accounts if you have either or both. You need to sign out and sign in again using your Adobe ID.

identity menu
Identity menu from Adobe Stock

Information related to credits

Depending on your Enterprise offer, you can have different types of credits:

Standard credits can be used to license standard images (photos, vectors, illustrations) only.

Universal credits can be used to license any type of asset (including but not limited to standard images, HD/4K videos, Premium collection images, templates, 3D assets, and more).

Premium credits can be used to license any type of asset except standard images (including but not limited to HD/4K videos, Premium collection images, templates, 3D assets, and more).

Adobe Stock credits are valid from the date of purchase to their expiration/renewal at the contract anniversary date, irrespective of the date on which they were assigned to a product profile. However, once an asset is licensed, the right to use it is perpetual.

At the contract anniversary date, unused and unassigned credits expire without rolling over. However, product profile settings remain valid. Download limits and options associated with product profiles remain valid for as long as the service is active.

Product settings

User roles

  System
Administrator
Product
Administrator for Adobe Stock
Adobe
Stock Profile Administrator
Adobe
Stock User
Ideal for IT person Art buyer Team Manager Designer
Admin Console Access  Full access Limited to the Adobe Stock product Limited to the Adobe Stock profile(s) they
administer
No
Ability to add users and define their role Yes, any role

Yes, limited to:

- Product Administrator for Adobe Stock

- Administrator of any Adobe Stock Profile

- User of any Adobe Stock Profile

Yes, limited to:

- Administrator of the Adobe Stock Profile(s) they administer

- User of the Adobe Stock Profile(s) they administer

No
Ability to update product profiles for Adobe Stock (name, quota, permissions, and more). Yes Yes Yes, limited to Adobe Stock profile(s) they administer. They cannot update the quota assigned to the profiles they administer. No


Ability to monitor the license history of the organization
Yes, full visibility Yes, full visibility Yes, all the licensed assets appear in the history but the details (product profile used for licensing, user who licensed the asset) are visible only for the assets that have been licensed via the Adobe Stock Profile(s) they administer Yes, all the licensed assets appear in the history but the details (product profile used for licensing, user who licensed the asset) are visible only for the assets they licensed directly  
Ability to download a report in CSV format Yes Yes Yes, with the limitations above Yes, with the limitations above

Learn more about admin roles.

Create/edit a product profile for Adobe Stock

  1. Log in to the Admin Console as an Administrator and click Products. A list of Adobe products purchased by your organization is displayed.

  2. Select Adobe Stock.

    The Adobe Stock page displays all associated Product Profiles.

  3. To edit an existing product profile, click the product profile's name, and click Settings.

    To create a product profile, click New Profile.

    Product Profile Settings
  4. On the Details screen, specify a Profile Name and Description, to identify this profile among the others in the product profiles for Adobe Stock listing.

    Also, you can choose to have a different Display Name. This name is displayed to end users in the Identity selection menu on the Adobe Stock website to help them to choose the right product profile to use for licensing stock assets. By default, the Display Name is the same as the Profile Name.

    Product Profile Settings
    Product Profile Settings

  5. You can also choose to notify users when they are added or removed from this profile, using the User Notification toggle on the Details screen.

    If you are creating a profile, click Next.

  6. On the Quota screen, enter the download limit in credit for this product profile. User of this product profile shares this pooled quota without the ability to exceed it.

  7. Click Save to save changes to the profile, or click Done to complete creating the profile.

  8. You can perform the following tasks, from the product profile details page:

    • To add or remove users or user groups, navigate to Users.
    • To add or remove admins, navigate to Admins.
    • To edit the permissions, navigate to Permissions. You can even copy permissions from the current product profile, to a new one, clicking Copy Permissions.
    Permissions - Asset Types
    Permissions - Asset Types

    Permissions - Mandatory References
    Permissions - Mandatory References

    Permissions - Preview option
    Permissions - Preview option

Update a product profile's download limit

When a product profile's download limit has been reached, Administrators are notified by email (System Administrator in case there is no Product Administrator for Adobe Stock). They can increase this download limit to allow users to download more assets. To do so, Administrators need to edit the product profile and update the download limit with a higher number of credits.

If the Product or System Administrator decreases a product profile's download limit to a few credits lower than the current consumption, users won't be able to download additional assets. The previous consumption, however, is still recorded based on actual downloads.

Canceling Adobe Stock entitlements

A Product or System Administrator can delete a product profile for Adobe Stock by selecting the check box next to the profile's name, and clicking Delete Profile.

If a product profile is deleted, or if users are removed from a product profile for Adobe Stock, the users can no longer license assets. However, the past consumption is still recorded in the Adobe Stock Usage dashboard.

End user experience

Previews

When the unwatermarked HD preview option has been enabled from the Permissions tab of the Admin Console, users who download previews of any asset type, either from the Adobe Stock website or from the Creative Cloud applications get the high-res file without a watermark. These previews are marked unlicensed until the users license the assets.

License references

When mandatory or optional references have been enabled from the Permissions tab of the Admin Console, users who license Adobe Stock asset need to fill a form that includes these references. Users may not license the asset until all the mandatory references have been filled.

ReferencesModal
The License References form

Download limit reached

Once a product profile’s download limit is reached, its users are prompted with appropriate messaging. An Administrator can increase the download limit of the product profile from the Admin Console.

QuotaReachedMessage
Download limit reached

Asset types

If a product profile’s settings do not allow its users to license certain types of assets, users trying to license such asset types are prompted with the appropriate messaging.

AssetTypesNot Authorized
Type of asset not allowed

Monitoring Adobe Stock consumption

Administrators may monitor the credit consumption directly from the Admin Console. They also have access to a dedicated monitoring interface on the Adobe Stock website. They can access the monitoring interface via the Go to Stock Usage Dashboard link of the Adobe Stock card on the Admin Console Overview tab or by accessing the License History section on the Adobe Stock website.

Monitoring Adobe Stock consumption
LicenseHistory
License History | Stock Usage Dashboard

If an Administrator manages multiple organizations, they can choose which organization they want to monitor from the Adobe Stock Usage Dashboard on the website via a drop-down list.

All assets licensed by any member of the organization are displayed in the License History for any member of the organization. However, the details and the filtering capabilities depend on the member status:

  • System Administrators can see all the details for each licensed asset
  • Product Administrators for Adobe Stock can also see all the details for each licensed asset
  • Adobe Stock Profile Administrators can only see the details for the product profile(s) they administer. The same rule applies for filters; they can only filter by product profile and users that they administer.
  • End users can only see the details for the assets they licensed directly. The same rule applies for filters.

All the mandatory/optional references enabled via the permissions tab of the Admin Console are used as filters and the values entered by the users when licensing Adobe Stock assets appear in the table. In case a value is wrong, administrators may update the references entered by users by clicking . When doing so, the form appears and administrators may edit the values.

EditReferenceModal
References edition form

Administrators may also see the overall consumption details (credits available, distributed, and used) via the  icon.

Consumption details

Administrators may filter the license history to get assets licensed by a particular user or group of users, used for a particular project or customer, or corresponding to a particular purchase order. Once they get the results, they may export the data in a CSV file via . The file including all the data will then be generated and sent by email.

The Adobe Stock Usage Dashboard also includes two other sections:

  • Users: Number of assets downloaded by different users.
  • Groups: Number of assets downloaded via different product profiles

Saving Adobe Stock content to Creative Cloud Libraries

Users entitled to Creative Cloud for enterprise with services can save Adobe Stock asset previews and licensed assets either to their desktop, or to their libraries and benefit from the integration workflow.

Users who don't have access to storage or are at capacity can only save asset previews and licensed files to their desktop.

For related information, see:

Migrate from Creative Cloud for teams to Creative Cloud for enterprise

When a customer migrates from an Adobe Stock for teams plan to Adobe Stock for enterprise, it is recommended to make a backup copy of each licensed asset to ensure these assets are not lost when the team plan is discontinued. Accessing the license history of a team account is possible only if the plan remains active.

For more information, see Migrate end users from Creative Cloud for teams.

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