Applicable role: Administrators

As a System Administrator, you can use the Adobe Admin Console to:

Visualize the details of your Adobe Stock product:

  • Quota available for your enterprise
  • Quota assigned to product configurations
  • Quota consumed by your users

Assign a Product Administrator role for Adobe Stock to your users.

Create/Edit product configurations for Adobe Stock:

  • Specify a Name for this product configuration (visible only by Administrators in the Admin Console)
  • Specify a Team/Stock Project name (visible by end-users on the Adobe Stock website)
  • Define download limits for this product configuration (in credits)
  • Configure the different options for this product configuration
  • Add users to this product configuration
  • Add Configuration Administrators to this product configuration

As a System Administrator, you can also access a dedicated interface on Adobe Stock to monitor the consumption of Adobe Stock assets and download reports in CSV format.

General information

Information related to licenses

The Adobe Stock for enterprise offering, by default, includes sharing rights across the organization. This means that once an asset has been licensed by a user of your organization, other users of your organization can identify, download, and use this asset without having to license it again. Additionally, once an asset has been licensed by the organization, the right to use it is perpetual (as long as the organization stays within the licensing terms).

There are three different possible configurations for users of your organization:

  User is not associated to a product configuration for Adobe Stock User is associated to a product configuration for Adobe Stock with a credit quota of 0 User is associated to a product configuration for Adobe Stock with a credit quota > 0


The user can

Browse the Adobe Stock website

- Browse the Adobe Stock website

- Identify, download, and use assets already licensed by your organization

- Download previews

- Browse the Adobe Stock website

- Identify, download and use assets already licensed by your organization

- Download previews

- License additional Adobe Stock assets

The user cannot

- Identify assets already licensed by your organization

- Download previews

- License Adobe Stock assets

License additional Adobe Stock assets  

Assets already licensed by your organization are duly marked with a Licensed badge in search results on Adobe Stock and in the Creative Cloud applications.

The licensed badge on Adobe Stock

The licensed badge in Creative Cloud apps

Information related to Stock entitlements

All users of a product configuration for Adobe Stock share the credits quota assigned to this product configuration. They can license Adobe Stock assets from this pooled quota.

Consider a product configuration with two assigned users—A and B—and 100 total credits.

  • User A can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
  • User B can use up to 100 credits to license Adobe Stock assets if no credits have been used yet.
  • If user A has used 45 credits, then user B can use up to 55 credits.

Users will need to select their entitlement view on the Adobe Stock website in the following scenarios:

  • When they sign in for the first time on Adobe Stock
  • If they also have a personal or team entitlement to Adobe Stock
  • If they belong to multiple product configurations for Adobe Stock (within the same organization or through multiple organizations)

Note:

Once logged into the Adobe Stock website using an Enterprise or Federated ID, you cannot switch directly to your personal or team accounts if you have either or both. You will need to sign out and sign in again using your Adobe ID.

Identity menu from Adobe Stock

Information related to credits

Depending on your Enterprise offer, you can have different types of credits:

Standard credits can be used to license standard images (photos, vectors, illustrations) only.

Universal credits can be used to license any type of asset (including but not limited to standard images, HD/4K videos, Premium collection images, templates, 3D assets, and more).

Premium credits can be used to license any type of asset except standard images (including but not limited to HD/4K videos, Premium collection images, templates, 3D assets, and more).

Adobe Stock credits are valid from the date of purchase to their expiration/renewal at the contract anniversary date, irrespective of the date on which they were assigned to a product configuration. However, once an asset is licensed, the right to use it is perpetual.

At the contract anniversary date, unused and unassigned credits expire without rolling over. However, product configuration settings remain valid. Download limits and options associated with product configurations remain valid for as long as the service is active.

Product settings

User roles

  System
Administrator
Product
Administrator for Adobe Stock
Adobe
Stock Configuration Administrator
Adobe
Stock User
Ideal for IT person Art buyer Team Manager Designer
Admin Console Access  Full access Limited to the Adobe Stock product Limited to the Adobe Stock configuration(s) they
administer
No
Ability to add users and define their role Yes, any role

Yes, limited to:

- Product Administrator for Adobe Stock

- Administrator of any Adobe Stock Configuration

- User of any Adobe Stock Configuration

Yes, limited to:

- Administrator of the Adobe Stock Configuration(s) they administer

- User of the Adobe Stock Configuration(s) they administer

No
Ability to update product configurations for Adobe Stock (name, quota, permissions, and more). Yes Yes Yes, limited to Adobe Stock configuration(s) they administer No


Ability to monitor the license history of the organization
Yes, full visibility Yes, full visibility Yes, all the licensed assets appear in the history but the details (product configuration used for licensing, user who licensed the asset) are visible only for the assets that have been licensed via the Adobe Stock Configuration(s) they administer Yes, all the licensed assets appear in the history but the details (product configuration used for licensing, user who licensed the asset) are visible only for the assets they licensed directly  
Ability to download a report in CSV format Yes Yes Yes, with the limitations above Yes, with the limitations above

Learn more about admin roles.

Create/edit a product configuration for Adobe Stock

  1. Log in to the Admin Console as an Administrator and click Products. A list of Adobe product(s) purchased by your organization is displayed.

  2. Select Adobe Stock.

  3. Select an existing product configuration by clicking the name of the product configuration. Otherwise, click to create a new product configuration.

  4. Do the following within the product configuration edition page:

    • Configuration detail tab
      • Name & Description: Enter a name and a description to identify this configuration among the others in the product configurations for Adobe Stock listing.
      • Team/Stock Project: Specify the Team/Stock Project name. This name is displayed to end-users in the Identity selection menu on the Adobe Stock website to help them to choose the right product configuration to use for licensing stock assets.
      • Download limit: Enter the download limits in credits for the product configuration. User of this product configuration will share this pooled quota without the ability to exceed it.
    • Permissions tab (depending on your offer, some of the following options may not show up)
      • Asset types: Specify the type(s) of assets users of this product configuration can license (such as videos, Premium collection images, templates, and more).
      • Mandatory/Optional References: Define the references users of this product configuration must fill out when they license an asset (such as Customer name, project name, licensee, cost center, and more). These references will then appear in your license history and in the usage reports. 
      • Preview Option: Specify the type of preview users of this product configuration may access to (standard previews or unwatermarked HD previews).
    • Configuration users tab 
      • Add users to this product configuration by clicking 
        • Add user(s): start entering a user’s name or email to identify the user you want to add to this product configuration.
        • Add user group(s): start entering a group’s name to identify the user group you want to add to this product configuration. Learn more about user groups.
    • Configuration admins tab
      • Add configuration administrators to this product configuration by clicking  and start entering a user’s name or email to identify the user you want to promote.
    The Configuration details tab

    The Permissions tab – Asset Types

    The Permissions tab – Mandatory References

    The Permissions tab – Preview option

Update a product configuration's download limit

When a product configuration's download limit has been reached, Administrators are notified by email. They can increase this download limit to allow users to download more assets. To do so, Administrators need to edit the product configuration and update the download limit with a higher number of credits.

If the System Administrator decreases a product configuration's download limit to a number of credits lower than the current consumption, users won't be able to download additional assets. The previous consumption, however, is still recorded based on actual downloads.

Canceling Adobe Stock entitlements

If the System Administrator deletes a product configuration for Adobe Stock by clicking in front of the product configuration in the listing, users of the product configuration can no longer license assets. However, the past consumption is still recorded in the Adobe Stock Usage dashboard.

If a user is removed from a product configuration for Adobe Stock, the user can no longer license assets. However, the past consumption is still recorded in the Adobe Stock Usage dashboard.

End-user experience

Previews

When the unwatermarked HD preview option has been enabled from the Permissions tab of the Admin Console, users who download previews of any asset type, either from the Adobe Stock website or from the Creative Cloud applications get the high-res file without a watermark. Note that these previews are marked unlicensed until the users license the assets.

License references

When mandatory or optional references have been enabled from the Permissions tab of the Admin Console, users who license Adobe Stock asset need to fill a form that includes these references. Users may not license the asset until all the mandatory references have been filled.

The License References form

Download limit reached

Once a product configuration’s download limit is reached, its users are prompted with appropriate messaging. An Administrator can increase the download limit of the product configuration from the Admin Console.

Download limit reached

Asset types

If a product configuration’s settings do not allow its users to license certain types of assets, users trying to license such asset types are prompted with the appropriate messaging.

Type of asset not allowed

Monitoring Adobe Stock consumption

Administrators may monitor the credit consumption directly from the Admin Console. They also have access to a dedicated monitoring interface on the Adobe Stock website. They can access this section via the menu  of the Adobe Stock card on the Admin Console Overview tab or by accessing the License History section on the Adobe Stock website.

Stock card | Dashboard overview

Stock card | Stock Usage Dashboard link

License History | Stock Usage Dashboard

If an Administrator manages multiple organizations, they can choose which organization they want to monitor from the Adobe Stock Usage Dashboard on the website via a dropdown menu.

Any and all assets licensed by any member of the organization are displayed in the License History for any member of the organization. However, the details and the filtering capabilities depend on the member status:

  • System Administrators can see all the details for each licensed asset
  • Product Administrators for Adobe Stock can also see all the details for each licensed asset
  • Adobe Stock Configuration Administrators can only see the details for the product configuration(s) they administer. The same rule applies for filters; they can only filter by product configuration and users that they administer.
  • End-users can only see the details for the assets they licensed directly. The same rule applies for filters.

All the mandatory/optional references enabled via the permissions tab of the Admin Console are used as filters and the values entered by the users when licensing Adobe Stock assets appear in the table. In case a value is wrong, administrators may update the references entered by users by clicking . When doing so, the form appears and administrators may edit the values.

References edition form

Administrators may also see the overall consumption details (credits available, distributed, and used) via the  icon.

Consumption details

Administrators may filter the license history to get assets licensed by a particular user or group of users, used for a particular project or customer, or corresponding to a particular purchase order. Once they get the results, they may export the data in a CSV file via . The file including all the data will then be generated and sent by email.

The Adobe Stock Usage Dashboard also includes two other sections:

  • Users: Number of assets downloaded by different users.
  • Groups: Number of assets downloaded via different product configurations

Saving Adobe Stock content to Creative Cloud Libraries

Users entitled to Creative Cloud for enterprise with services can save Adobe Stock asset previews and licensed assets either to their desktop, or to their libraries and benefit from the integration workflow.

Users who don't have access to storage or are at capacity can only save asset previews and licensed files to their desktop.

For related information, see:

Migrate from Creative Cloud for teams to Creative Cloud for enterprise

When a customer migrates from an Adobe Stock for teams plan to Adobe Stock for enterprise, it is recommended to make a backup copy of each licensed asset to ensure these assets won’t be lost when the team plan is discontinued. Accessing the license history of a team account is possible only if the plan remains active.

For more information, see Migrate end users from Creative Cloud for teams.

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