Discover how PDF Spaces uses Knowledge Base collections to answer questions across large, shared repositories with reliable citations and access controls.
Knowledge Base collections help you get fast, reliable answers from large, shared document repositories, directly in PDF Spaces. Instead of manually searching through hundreds or thousands of files, you can ask a question and get grounded answers with citations, using content your organization has already curated and governed.
Knowledge Base collection overview
A Knowledge Base collection is an enterprise-managed knowledge base that represents a large, curated set of documents stored in existing systems (such as internal portals or document libraries). Knowledge Base collections are:
- Owned and maintained by admins or designated owners
- Designed to scale to hundreds or thousands of documents
- Kept up to date and reused across experiences
- Built to power AI interactions at enterprise scale—not to function like individual files.
Knowledge Base collections in PDF Spaces
When you add a Knowledge Base collection to a PDF Space, the collection is linked as a single source while its files remain in their original repository. You don’t copy or manage individual files in the PDF Space.
You can ask questions and get AI‑powered answers grounded in both:
- Files you add directly to the PDF Space
- One or more Knowledge Base collections linked to it
Answers include citations so you can verify where information comes from. If a PDF Space contains only a Knowledge Base collection, that collection becomes the primary knowledge source for the AI Assistant chat.
Key benefits
- Get answers from large enterprise document repositories in seconds
- Verify information quickly with clear, cited sources
- Combine shared enterprise knowledge with your own working files
- Work confidently on high‑value tasks such as research, sales preparation, operations, and policy lookup
Knowledge Base in PDF Spaces can help you scale small file sets to department-level and organization‑wide workflows. For small, ad‑hoc sets of documents, adding files directly to a PDF Space may be enough.
Access and governance
Knowledge Base collections follow enterprise permissions and governance rules:
- You can only use collections you’re entitled to access
- Sharing a PDF Space does not grant access to a collection
- If someone opens a PDF Space without access to one or more linked collections:
- They’re informed that some sources aren’t available
- AI Assistant responses do not use restricted content
Limitations
Knowledge Base collections in PDF Spaces:
- Are not individual files you open, edit, or download in a PDF Space.
- Are not browsable file lists inside PDF Spaces.
- Do not generate AI artifacts, such as podcasts or presentations.
- Cannot be updated for content or permissions from PDF Spaces. You can manage Knowledge Base collections in the Adobe Knowledge Base app.
