Learn how to create a merged document or PDF in Adobe InDesign by combining your formatted target document with records from your data source file.
After you format the target document and insert data fields, you can merge the data into a new InDesign document or a PDF. During the merge, InDesign replaces the fields with data from the source and creates a new output based on the target document. If the target uses parent-page placeholders, those items are copied to the parent pages of the merged document.
Open the target document and do one of the following:
Choose which records to merge by selecting All Records, Single Record, or entering a Range in the Records tab.
Choose how records appear on each page under Records Per Document Page by selecting Single Record for one record per page or Multiple Records for more than one record per page, such as mailing labels.
You cannot merge multiple records per page if data fields appear on a document page in a multi-page document, or if data fields appear on multiple parent pages.
Turn on optional warnings and reports:
Select Alert When Images Are Missing to display a warning if one or more images cannot be found.
Open the Multiple Record Layout tab to set layout options when you select Multiple Records:
Select Preview Multiple Record Layout to review your layout changes. Use the page navigation buttons to preview different records.
Select the Options tab to specify the placement options and select OK.
You can use Multiple Records option to place more than one record on a page, such as when printing mailing labels. The appearance of the records depends on how your layout is set up. Multiple Records has the following limitations:
Create print and digital materials with InDesign
Design impactful ads, magazine and book layouts, and more.
