Create endnotes

An endnote consists of two linked parts: the endnote reference number that appears in source text, and the endnote text that appears in a new frame at the end of the document. There is an adornment at the bottom left corner of the endnote frame.

You can create endnotes or import them from Word or documents. Endnotes are automatically numbered as they are added to a document. You can control the numbering style, appearance, and layout of endnotes. Also, the numbering auto-adjusts based on the rearrangements of the endnotes in the text. You can add endnotes in a table as well.

Endnote frame
Endnote icon at the bottom left corner of an endnote frame

Follow these steps to create endnotes:

  1. Place the insertion point where you want the endnote reference number to appear.

  2. Do one of the following:

    • Right-click and select Insert Endnote.
    • Choose Type > Insert Endnote.
  3. Type the endnote text.

Note:

When the insertion point is in an endnote, you can do one of the following to return to where you were typing:

  • Right-click and select Go To Endnote Reference.
  • Choose Type > Go To Endnote Reference.

Import endnotes from Word documents

You can import endnotes from a word document having endnotes using Microsoft Word Import Options. The option to import endnotes is enabled by default.

Import options
Import endnotes from Word documents
  1. Choose File > Place.

  2. Select the Word document that you want to import.

  3. Click Open.

All the endnotes are imported and added in a new text frame.

Note:

You can import multiple Word documents at the same time. Endnotes of all the documents are imported in a single text frame, if the Scope is set to Document.

Note:

  • Endnotes are not supported in InCopy.
  • You cannot export a Story having endnotes to InCopy Story/Assignment.

Change endnote numbering and layout

To make changes to endnote numbering and layout, do one of the following:

  • Choose Type > Document Endnote Options
  • Click on the adornment  in the bottom left corner of the endnote frame

Changes you make affect existing endnotes and all new ones. The following options appear in the Endnote Options dialog box:

Endnote options
Endnote options

Endnote Header

Endnote Title:

Enter the title for the endnotes frame.

Paragraph Style:

Choose a paragraph style that formats the endnote title. The menu displays the paragraph styles available in the Paragraph Styles panel. By default, the [Basic Paragraph] style is used. The [Basic Paragraph] style may not have the same appearance as the default font settings for the document.

Numbering

Style:

Choose the numbering style for endnote reference numbers.

Start At:

Specify the number used for the first endnote in the story. The Start At option is especially useful for documents in a book. Endnote numbering is not continued across documents in a book.

Mode:

If you have multiple stories or text frame in a document with continued page numbering, select Continuous to start the endnote numbering in each story to continue where the last story ends. Select Restart Every Story to start each story in a document with the same Start At number.  

Endnote Reference Number In Text

Position:

This option determines the appearance of the endnote reference number, which is superscript by default. If you prefer to format the number using a character style (such as a character style that includes OpenType superscript settings), choose Apply Normal, and specify the character style.

Character Style:

Choose a character style to format the endnote reference number. For example, instead of using superscript, select a character style at a normal position with an elevated baseline. The menu displays the character styles available in the Character Styles panel.

Endnote Formatting

Paragraph Style:

Choose a paragraph style that formats the endnote text for all endnotes in the document. The menu displays the paragraph styles available in the Paragraph Styles panel. By default, the [Basic Paragraph] style is used. The [Basic Paragraph] style may not have the same appearance as the default font settings for the document.

Separator:

The separator determines the white space that appears between the endnote number and the start of the endnote text. To change the separator, first select or delete the existing separator, and then choose a new separator. You can include multiple characters. To insert white-space characters, use the appropriate metacharacter, such as ^m for em space.

Positioning Options:

Scope:

Select this option to determine how endnotes are maintained for a given document. Select Story to create a different endnote frame for each story. Select Document to have one endnote frame for entire document. This option can also be used to change the scope.

Endnote Frame:

Select this option to determine how a new endnote frame is created when an endnote is inserted. Select On A New Page to create the endnote frame on a new page for the defined scope. Select Load The Place Cursor to load the place cursor on inserting the first endnote for the defined scope. The place gun can be placed anywhere in the document and all the endnotes within that scope are added to this frame only.

Prefix/Suffix

Show In:

Select this option to show prefixes or suffixes in the endnote reference, the endnote text, or both. This option is especially useful for placing endnotes within characters, such as [1].  

Prefix:

Prefixes appear before the number, such as [1.Type a character, or characters, or select an option for Prefix. To select special characters, click the icon next to the Prefix control to display a menu.

Suffix:

Suffixes appear after the number, such as 1].Type a character, or characters, or select an option for Suffix. To select special
characters, click the icon next to the Suffix control to display a menu.

Work with endnote text

As you edit endnote text, note the following:

  • Endnotes are created in a new frame having an adornment  at the bottom left corner of the frame. Clicking on the adornment opens the Endnote Options dialog box.
  • The endnote frame cannot be threaded to any other story.
  • Endnotes in the endnote frame are indicated with Endnote Markers. Text, such as heading, can be typed in the endnote frame outside these markers. This extra content does not belong to any endnote.
  • You can cut endnote frame and paste it anywhere in order to move the endnote frame within the document.
  • Deleting the endnote reference marker deletes the entire endnote text corresponding to it. Similarly, deleting the endnote text deletes its reference marker.
  • Deleting entire endnote frame deletes all the corresponding endnote references.
  • Deleting all the endnote references deletes all the endnote text. Text outside the endnote markers is not deleted.
  • You can select and apply character and paragraph formatting to endnote text. You can also select and change the appearance of the endnote reference number, but the recommended method is using the Document Endnote Options dialog box.
  • When you cut or copy text that includes the endnote reference number, the endnote text is also added to the clipboard. If you copy the text to a different document, the endnotes in that text use the characteristics of the new document’s numbering and layout appearance.
  • If you clear overrides and character styles on a paragraph that includes an endnote reference marker, the footnote reference numbers lose the attributes you applied in the Document Endnote Options dialog box.

Delete endnotes

To delete an endnote, select the endnote reference number that appears in the text, and then press Backspace or Delete. If you delete only the endnote text, the endnote reference number and endnote structure remain.

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