Share InDesign documents for review

  1. InDesign User Guide
  2. Get to know InDesign
    1. Introduction to InDesign
      1. What's New in InDesign
      2. System requirements
      3. Common questions
      4. Use Creative Cloud libraries
    2. Workspace
      1. Workspace basics
      2. Toolbox
      3. Set preferences
      4. Touch workspace
      5. Default keyboard shortcuts
      6. Document recovery and undo
  3. Create and lay out documents
    1. Documents and pages
      1. Create documents
      2. Work with master pages
      3. Work with document pages
      4. Set page size, margins, and bleed
      5. Work with files and templates
      6. Create book files
      7. Add basic page numbering
      8. Number pages, chapters, and sections
      9. Convert QuarkXPress and PageMaker documents
      10. Share content
      11. Understand a basic managed-file workflow
      12. Save documents
    2. Grids
      1. Grids
      2. Format grids
    3. Layout aids
      1. Rulers
  4. Add content
    1. Text
      1. Add text to frames
      2. Threading text
      3. Arabic and Hebrew features in InDesign
      4. Create type on a path
      5. Bullets and numbering
      6. Glyphs and special characters
      7. Text composition
      8. Text variables
      9. Generate QR codes
      10. Edit text
      11. Align text
      12. Wrap text around objects
      13. Anchored objects
      14. Linked content
      15. Format paragraphs
      16. Format characters
      17. Find/Change
      18. Spell check and language dictionaries
    2. Typography
      1. Using fonts in InDesign
      2. Kerning and tracking
    3. Format text
      1. Format text
      2. Tabs and indents
    4. Review text
      1. Track and review changes
      2. Add editorial notes in InDesign
      3. Import PDF comments
    5. Add references
      1. Create a table of contents
      2. Footnotes
      3. Create an index
      4. Endnotes
      5. Captions
    6. Styles
      1. Paragraph and character styles
      2. Object styles
      3. Drop caps and nested styles
      4. Work with styles
      5. Leading
    7. Tables
      1. Format tables
      2. Create tables
      3. Table and Cell styles
      4. Select and edit tables
      5. Table strokes and fills
    8. Interactivity
      1. Hyperlinks
      2. Dynamic PDF documents
      3. Bookmarks
      4. Buttons
      5. Forms
      6. Animation
      7. Cross-references
      8. Structure PDFs
      9. Page transitions
      10. Movies and sounds
      11. Forms
    9. Graphics
      1. Understand paths and shapes
      2. Draw with the Pencil tool
      3. Draw with the Pen tool
      4. Apply line (stroke) settings 
      5. Compound paths and shapes
      6. Edit paths
      7. Clipping paths
      8. Change corner appearance
      9. Align and distribute objects
      10. Linked and embedded graphics
      11. Integrate AEM assets
    10. Color and transparency
      1. Apply color
      2. Use colors from imported graphics
      3. Work with swatches
      4. Mix inks
      5. Tints
      6. Undertand spot and process colors
      7. Blend colors
      8. Gradients
      9. Flatten transparent artwork
      10. Add transparency effects
  5. Share
    1. Share and collaborate        
    2. Share for Review
    3. Review a shared InDesign document
    4. Manage feedback 
  6. Publish
    1. Export and publish
      1. Publish Online
      2. Export content for EPUB
      3. Adobe PDF options
      4. Export content to HTML
      5. Export to Adobe PDF
      6. Export to JPEG format
      7. Export HTML
      8. DPS and AEM Mobile overview
    2. Printing
      1. Print booklets
      2. Printer's marks and bleeds
      3. Print documents
      4. Inks, separation, and screen frequency
      5. Overprinting
      6. Create PostScript and EPS files
      7. Preflight files before handoff
      8. Print thumbnails and oversized documents
      9. Prepare PDFs for service providers
      10. Prepare to print separations
  7. Extend InDesign
    1. Automation
      1. Data merge
      2. Plug-ins
      3. Scripting

Learn how to initiate a review from within InDesign

As a designer, you can share your documents for review with stakeholders while controlling access to the shared documents.

Here is a handy visual reference on sharing InDesign documents for review.

share for review

Share documents with stakeholders

  1. Select any of the following options to initiate the document review:

    • Select Share > Share for Review.
    • Click File > Share For Review.
    • Click Create Review in the Window > Comments > Review panel.
    share for review
    This visual is for placement purpose only

  2. Add a Title for your design and click Create.

     

    share for review
    Start a new review

  3. Specify the access level for your designs before you share them:

    1. Choose one of the following options to define access permissions:
      • Select Invite Only to share the design with specified stakeholders.
      • Select Public to share the design with a broader audience. You can set a password if required.
    Share for review workflow
    Public link

    share for review
    Secure sharing with public by setting a password.

    b. To disable commenting and provide view only permissions on a public link, click more (...), select Public Settings and disable Allow commenting for public users.

    share for review
    Change settings for public reviews

    C. Click Add People to invite individual stakeholders for review. 

    d. Specify the email address of the stakeholder. If you have an Adobe ID, InDesign auto-detects it.

    e. Click Invite.

    Share for review workflow
    Share for review using invite only option

  4. You can manage the list of invited stakeholders by doing the following:

    • To add stakeholders, select Add People.
    • To discard existing review settings and create a new review, click (...) for more options and select Create New Review.
    • To remove all stakeholders, click Remove All.
    • To remove individual stakeholders, select Remove next to the stakeholder's name.
    share for review
    Remove all stakeholders / Remove individual stakeholders

 You can save the shared document after receiving comments from stakeholders using File > Save. However, if you use File > Save As, it clears the review comments in the document. 

Update shared links

You can continue to make changes to your document after you have shared them. Once your changes are made, click Update Link. Stakeholders can view the updates made to the document when they refresh the document. Feedback provided through the link is not affected.

You can update a review link to reflect changes to the document without having to create a new link. An updated link preserves the stakeholder comments. You can manage your reviews online, create new review, or delete a review for your designs. 

View feedback from stakeholders

You can view feedback from stakeholders in InDesign using the Review panel.  Feedback provided by stakeholders is available in almost real-time through the application.

Alternatively, click More Options and select Manage reviews on the web. Open your shared designs from assets.adobe.com to view feedback. You can always go to previous reviews by selecting Manage reviews on the web.

share for review
Manage your shared designs for review on the web

Delete a review

You can delete a shared review when it is complete. In SHARE FOR REVIEW dialog, click the More options ... icon at the lower-right corner and select Delete review

You can also copy or delete designs that you previously shared through the Creative Cloud website.

Delete review
Delete review

Known issue

If you are unable to access existing review information such as review comments and email IDs of collaborators, upgrade to the latest version InDesign 16.3, June 2021 release, and try opening the document to access the information.

What's next?

We've got you started with sharing your InDesign designs with your stakeholders. Take a step forward and learn how to comment on your shared designs along with multiple stakeholders. 

Have a question or an idea?

ask the community

If you have a question to ask or an idea to share, come and participate in Adobe InDesign community. We would love to hear from you and improve further. 

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